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Village attorney presents fine-waiver template, ordinance draft for vacant seats and announces departure
Summary
Village Attorney Fern presented a proposed fine-waiver document modeled on Nebraska guidelines, proposed an ordinance for filling vacant board seats, supported a surveyor quote for a fence deed transfer and offered to send a demand letter over a street contract; he said this was his final meeting due to a job transfer.
Village Attorney Fern told the Village of Garland Board of Trustees on April 7 that he would draft a fine-waiver document modeled on Nebraska state guidelines and examples from other municipalities and proposed an ordinance to establish procedures for filling vacant positions on the Village Board. He said he also supported obtaining a surveyor quote for a fence deed transfer if the cost proved reasonable and offered to send a demand letter to Midwest Armor Coating regarding the village’s street contract.
Fern said this would be his final Board meeting because he is stepping down from his role due to a job transfer. His recommendations included both an administrative tool to address minor fines and a formal ordinance to clarify how vacancies on the board would be handled going forward.
The proposals are procedural next steps rather than adopted policy: Fern presented the draft concepts and indicated he would prepare documents for Board consideration. The Board did not record a final vote on the ordinance or the fine-waiver template during the meeting.
Fern’s offer to seek a surveyor quote and to draft a demand letter to Midwest Armor Coating were described as contingent or preparatory steps; the Board recorded those items for follow-up after the meeting. The Board acknowledged Fern’s announcement that he will leave his role because of a job transfer and did not record any immediate personnel action at the meeting.
