Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Asset Management topic
No spam. Unsubscribe anytime.
Waukesha IT presents new enterprise asset management policy; board asks for retention and lost/stolen states
Summary
IT presented a first-draft enterprise asset management policy covering inventory, tagging, replacement cycles and secure disposal; board asked staff to add record‑retention guidance and a lost/stolen asset state before returning in April.
The Waukesha City IT Board received a first presentation on a new enterprise asset management (EAM) policy intended to inventory and track city hardware and other IT assets across their lifecycle.
Chris described the policy’s purpose: "Enterprise Asset Management is the process of procuring, identifying, tracking, maintaining and disposing of an asset owned by an enterprise," and outlined practical steps such as assigning unique identifiers (typically serial numbers), applying asset tags to laptops and desktops, quarterly inventory reconciliations and synchronizing mobile devices from Intune into the asset system.
Staff said the city now applies four‑year warranties and six‑year lifecycle assumptions for laptops, maintains software inventory through an agent, and uses a third‑party vendor to e‑cycle and provide certificates of destruction for secure disposal. For SCADA and other air‑gapped systems, Chris said those remain under departmental control and require IT approval before any change. The board discussed including explicit states for lost or stolen assets and matching inventory retention to state record‑retention rules; Chris agreed to add lost/stolen states and consider retention timeframes when the policy returns in April for action.
This item was a first presentation; no vote was taken.
