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Park board adopts $15 pavilion cancellation fee with staff discretion
Summary
To standardize refunds and reduce administrative inconsistency, the Bristol Park Board adopted a $15 cancellation service fee for pavilion rentals and delegated discretion on exceptions to town staff.
The Bristol Park Board voted to add a $15 cancellation service fee for Commons and Cumins pavilion reservations, standardizing a previously open refund practice.
Board members discussed options — holding a portion of refunds, time‑based partial refunds or a flat service charge. Citing simplicity and comparators from neighboring jurisdictions, the board approved a $15 service fee and authorized town staff to exercise discretion to waive or adjust the fee in special cases.
Scott moved the motion and Linda seconded; the motion carried with a unanimous vote.
Under the new rule, staff will update rental contracts and post the cancellation policy for pavilion renters; the board asked staff to prepare standard language for future agreements so cancellations and refunds are handled consistently.
Next steps: staff will amend the pavilion rental agreement to include the $15 cancellation fee and begin applying the policy immediately.
