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Organizers outline Summerfest plan, vendor insurance change and security
Summary
Event organizers told the Bristol Park Board they expect an uncertain first-year turnout for Summerfest, will require a minimum two-officer presence for security, and have shifted small-vendor insurance rules to a town hold‑harmless agreement so more local crafters can participate.
Summerfest organizers presented plans for the town's first-year festival and asked the park board for guidance on logistics and safety. Shauna, one of the organizers, said the crowd size is uncertain for the inaugural year but emphasized safety planning and vendor access. "We're going to have a minimum of two officers on during the event," Shauna said, and added she will be on duty for the whole event.
Organizers discussed advertising channels, including radio and local TV, and outlined a parking plan that will include designated handicap parking and on‑site attendants. They said organizers hope to work with St. Mary's and other local sites for overflow parking when needed.
On vendor paperwork, the organizers explained the town legal team drafted a hold‑harmless agreement to replace strict certificate‑of‑insurance requirements for small vendors, allowing low‑risk crafters to participate. Organizers said higher‑risk vendors such as the climbing wall and food trucks will still be required to provide certificates of insurance. "We have sort of eliminated the certificate of liability but created an agreement to hold us harmless," Shauna said; she added she will forward the agreement to the board and the event hosts.
The board did not take any formal votes because a quorum was not present. Members asked staff to confirm enforcement details (no‑parking signage, placement of police detail) and to circulate the vendor agreement and logistics plan ahead of the next meeting so any required approvals can be scheduled.
