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Lincoln County board reports $200,000 surplus, approves new finance software and two propane buses
Summary
The Lincoln County School Board reported improved finances and voted to buy an integrated administrative software system and two propane school buses, while discussing bond funds and the timing of a bond renewal.
The Lincoln County School Board on July X reported improved May finances and approved two purchases intended to streamline operations and reduce transportation costs. Chair (S1) told the board the district is “about 200k to the good,” reversing a previously projected $2 million shortfall.
The board approved purchasing the YAS integrated platform to consolidate payroll, purchasing and employee records and to interface with existing systems including PC Genesis and Infinite Campus. Presenters said the YAS platform replaces multiple systems, reduces manual entry and is licensed on an annual basis; the board voted to accept the recommendation (motion; second; all in favor). The district discussed license and maintenance costs and a modest annual escalation clause reported by the vendor.
Board members also approved buying two propane-powered school buses that had been included in a multi-year purchase plan originating in a November 2022 agenda. The district received $888,000 in funding toward a six-bus plan; purchasing the two remaining propane buses was presented at a total cost of about $295,400, with roughly $176,200 of grant funds available and the balance budgeted locally. The board discussed operational savings from propane (fuel rebates and lower maintenance), infrastructure needs (a bulk propane tank was estimated by presenters as a major capital cost) and the expiration of some purchase incentives in June 2025. The motion to buy the two buses passed (motion; second; all in favor).
Finance discussion also covered cash and bond balances: the superintendent reported approximately $4 million in cash on hand and about $1.5 million in the school bond account, and noted the district will need to consider the timing and wording of a bond renewal in the months before the May election.
Next steps: staff will finalize contracts and implementation timelines for the software purchase, and proceed with procurement and delivery scheduling for the buses; the board noted the need to confirm any infrastructure costs for propane fueling before larger fleet conversions.
