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Board approves professional services agreements to unlock $1.7 million in federal CDBG funds for Living Well/Stellar project
Summary
The Board of Public Works and Safety approved two professional services agreements — a $142,250 grant-administration contract and a $157,750 architecture contract — to enable the Living Well/Stellar project to access roughly $1.7 million in federal Community Development Block Grant funds; local matching funds of $300,000 were noted.
The Board of Public Works and Safety voted May 26 to approve two professional-services agreements intended to allow the Living Well/Stellar project to move forward and access federal Community Development Block Grant funding. The approvals covered grant administration services and architecture and design work.
Connor Heyman, director of Imagine 185, told the board, “so again, we are approving two contracts today. One for Mike Kleiner and Klein Peter Consulting for the grant administrator fees of $142,250,” and explained that amount is broken down as $132,250 for services, $5,000 for environmental review and $5,000 for labor standards. A separate contract for MKM Architecture and Design was described as “for $157,750,” with line items for design, construction documents, bidding and construction-phase services.
The contracts were presented as part of a larger financing plan that includes approximately $300,000 in local funds; presenters said those local funds, together with the contracts now approved, are needed to access about $1.7 million in federal CDBG dollars for the project. A board member asked how the federal funds would be accessed; a presenter answered that the project must have a certified grant administrator in place to draw down the federal grant.
Board attorneys had reviewed the contracts before the vote and reported they found no objectionable provisions; an indemnification clause was described as mutually worded and acceptable to counsel. Following that review a board member moved to accept the proposals for the vendors named; after a second, the board approved the agreements by voice vote.
The approvals included a procurement note from presenters that, because the firms have worked on related projects and local funds are part of the package, the vendors would not be required to re-enter the procurement bidding process for these contracts. Board members confirmed they would sign and retain copies of the agreements for the record.
The board did not identify additional conditions or contingencies in the approval motion. The board scheduled signatures and copies of the executed agreements for inclusion in the administrative record.
