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K-8 roof and HVAC project largely complete but pump issues and punch-list items remain, district report shows
Summary
A Sept. 4 project status report for Shenandoah Community School District’s K-8 roof and HVAC replacement shows the roofing work is substantially complete but HVAC work still has outstanding punch‑list items, electrical damage from an Aug. 10 storm and a vertical pump that must be reinstalled the week of Sept. 15; Rasmussen’s pay request was reduced by $30,000 because the pump installation is incomplete.
A project status report dated Sept. 4, 2025, prepared for the Shenandoah Community School District and included in the Sept. 8 board packet says the district’s K-8 roof replacement has reached substantial completion while the HVAC work is nearly finished but still has unresolved items.
The report, prepared by architect SVPA and engineer IMEG, lists an overall project budget of $1,647,070 and shows $17,705.32 of the construction contingency has been used, leaving $148,663.68 available. It states that White Castle Roofing achieved substantial completion on Aug. 22, 2025 and that the district will hold retainage until closeout paperwork is complete. "Substantial completion was achieved on August 22, 2025," the report says.
IMEG’s job-site observations and punch-list appendices document multiple outstanding deficiencies observed in late August, including missing operation-and-maintenance manuals, missing balancing and start-up reports, uninsulated piping, inaccessible valve ports, missing strainers in pump headers, and boiler exhaust flues that were not connected. The appendices include photographs and numbered deficiencies the report says contractors must address.
The report also identifies weather and storm-related damage. A severe windstorm on Aug. 10 damaged the project, the status report says: a boiler flue was blown over and electrical damage affected the cooling tower fan motor and controls. The cooling tower fan motor was replaced Aug. 19 and cooling was restored that day, the report says, but a second vertical pump "stopped working the first day it was installed and was removed for further review on August 11." The report states that the vertical pump is expected to be reinstalled the week of Sept. 15, and that commissioning and final punch-list reviews will follow after that installation.
Because the vertical pump installation remains incomplete, the packet notes that Rasmussen Mechanical’s pay request was reduced. Rasmussen’s original pay request of $758,075.98 was reduced by $30,000 to $728,075.98 "due to the incomplete vertical pump installation," the project billing summary states. The report lists the HVAC bid package at about 96% complete and overall project completion at roughly 97.6%.
Professional-services invoices and closeout items are also listed in the packet. The district’s construction manager (Carl A. Nelson & Company) and commissioning agent (DLR Group) are shown with outstanding deliverables, and IMEG lists nine RFIs submitted during the construction phase; the report states there are no outstanding RFIs as of Sept. 4. Several record documents and start-up reports remain to be submitted, according to the IMEG observations.
The status report and appendices are included in the board packet for the Sept. 8 meeting for the board’s acknowledgement; the packet does not record a board vote on Project Status Report #4 in the materials provided. The district’s Aug. 11 minutes (also in the packet) show the board previously acknowledged Project Status Report #3 and approved a separate Rasmussen quote at that earlier meeting.
