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Shenandoah CSD packet details K‑8 roof and HVAC progress; board slated to consider $48,530 RTU quote
Summary
The board packet included Project Status Report #3 for the K‑8 roof and HVAC project showing a $1,647,070 budget with $152,227.86 in remaining construction contingency; the project team reported roof membrane installation complete and noted a one‑day cooling shutdown will be required to replace a leaking balancing valve. The agenda lists consideration of a $48,530 quote from Rasmussen Mechanical Services for a high‑school rooftop unit.
The Shenandoah Community School District’s Aug. 11 meeting packet included Project Status Report #3 for the K‑8 roof and HVAC replacement, which lists an overall project budget of $1,647,070 and reports $14,141.14 of the $166,369 construction contingency has been used, leaving $152,227.86 available.
The report says roofing contractor White Castle has installed 100% of the TPO membrane and that window installation began Aug. 5 and was expected to be complete by Aug. 8. An architect punch‑list review for the roofing contractor is scheduled for Aug. 14.
On HVAC work, the report states cooling was restarted Aug. 1 and that building cooling met requirements the week of Aug. 4. However, a leaking balancing valve over the building‑loop pump must be replaced; to replace it the building loop will need to be drained, requiring an anticipated one‑day cooling shutdown sometime between Aug. 14 and Aug. 19. The project team also noted one of two vertical cooling‑tower pumps is not functioning; cooling can continue for now but the tower may struggle on the hottest days. The engineer and commissioning agent reviews are scheduled the week of Aug. 18, contingent on resolution of the valve and pump issues.
The packet documents a previously submitted Rasmussen pay request for $350,957.70 for stored materials that was rejected because required insurance for off‑site storage (the cooling tower) was not on file. Contract tables in the report list White Castle’s roof contract at $487,100 and Rasmussen’s HVAC contract at $742,469; the bid package summary shows the combined percent complete at roughly 34.5%.
The board agenda also lists a motion to approve a separate Rasmussen Mechanical Services proposal (quote Q2504488) to furnish and install a replacement rooftop unit at the high school for $48,530. That proposal, dated July 17, 2025, specifies a $15,000 deposit, a 6–7 week lead time, and standard exclusions and payment terms. The agenda item appears under Action Item 8(b); the packet does not record the board’s final vote on the quote in the materials provided.
Why it matters: the project schedule and outstanding mechanical items bear directly on teacher in‑service (starting Aug. 18) and the first day of school (Aug. 25). A planned one‑day cooling shutdown to replace the balancing valve is imminent and listed in the schedule look‑ahead; commissioning and punch‑list work are timed to occur in the two weeks before classes start.
Next steps and outstanding items: the architect’s roofing punch list is set for Aug. 14; commissioning reviews are slated the week of Aug. 18; the balancing valve replacement (and installation of an isolation valve to avoid future full‑loop drains) and resolution of the cooling‑tower pump issue must be completed for final commissioning. The proposal to replace the high‑school rooftop unit is in the packet for board consideration; the packet does not show whether the board approved that quote at this meeting.
