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Trustee reports missing 2017–2018 payroll filings; board reviews bank reconciliations and sets budget calendar
Summary
The trustee reported two missing 941 payroll filings from 2017–2018 and is working with a tax preparer to correct the records; trustees also reviewed bank reconciliations, insurance options and set a budget advertisement and hearing timeline for August–September.
A trustee for Walnut Township told trustees during the meeting that two federal payroll (Form 941) filings from 2017–2018 were missing and that a tax preparer, Ron Kern, is assisting. She said Ron would email the township the tax documents needed to file the missing reports; there may be a penalty for failing to file, though she expects there would be no interest if no tax was due.
The trustee said she is coordinating with the state board of accounts, entering the approved budget into the township’s Tom’s Web (NetResults) system, and restoring online-banking access on her laptop so she can upload statements directly to Gateway. She distributed bank reconciliations for September–November and asked trustees to sign them.
On assistance policy and poor-relief procedures, the trustee said the township’s assistance standards are out of date (last signed in March 2022) and that she will present updated amounts at the next meeting. She described a pending poor-relief request involving a resident asking help with an electric bill still in a deceased friend’s name and said the township will seek counsel before paying a bill not in the applicant’s name; she noted township policy limits payments to $850 for such assistance.
Budget calendar and public notice: trustees agreed to move regular meetings to 6 p.m. where feasible and set a timeline for the annual budget: advertise on or about Aug. 14–15, hold a public hearing on Sept. 15, and aim to vote on the budget at the Sept. 29 meeting so the filing can meet the Oct. 1 DLGF submission requirement. The trustee said she will email a July 28 packet so trustees can review the budget before the July meeting.
Provenance: the 941 filing issue and the trustee’s administrative updates are recorded in the meeting transcript (topic first discussed SEG 267; trustee administrative items and budget calendar continue through SEG 741).
