Commission finalizes plans for inclusive 'Ahoy Pirate Adventure' Aug. 21 at senior center

The chair of the Commission on Inclusion confirmed that the commission’s inclusive community event, 'Ahoy Pirate Adventure,' is planned for Friday, Aug. 21 at the senior center and that Parks & Rec prepared the marketing materials.

Members noted the printed flyer listed the wrong weekday and asked for that correction. The commission agreed the event should target 5:30–7:00 p.m. to allow time for eating and crafts, though members discussed having a one-hour versus a 1.5-hour slot; they agreed to set a firm schedule and a registration cap so Parks & Rec can plan staff and supplies.

The commission reviewed layout and traffic-flow needs for table placement and accessibility; the chair asked that a facility layout be submitted to Parks & Rec in advance so staff can set up tables and accommodate attendees. Members also coordinated supplies and printables: Taryn and other volunteers will provide craft supplies and printable activities; the commission asked for the print-ready files at least two weeks before each event to allow printing on colored paper.

Food and volunteer logistics: Mike said he had not yet heard back from Twisted Tomato about food donations and offered to follow up in person. Members discussed pick-up versus delivery options and agreed the commission would set a registration deadline to provide a headcount two weeks prior to the event.

Next steps: assign a layout and finalize the flyer wording and calendar date; the chair will check with Jason regarding a draft zoning-letter task separately. The commission will revisit event logistics and confirmations at its next meeting on July 28.