Steering committee clarifies RACI: housing authority to lead implementation, committee to set guardrails

Steering committee members spent a substantial portion of the meeting working through roles and responsibilities for implementing the Slate Creek roadmap. The committee used a RACI‑style approach to separate who is responsible, accountable, consulted and informed across tasks including budgeting, procurement, communications and stakeholder advisory committees.

Participants generally agreed that the housing authority (YBHA) and a designated project manager should be responsible for day‑to‑day implementation tasks — managing consultants, preparing procurement documents, and handling smaller contracts — while the full SCSC should remain accountable for high‑level decisions: defining shared goals, mediating conflicts, approving major contractor selections, and securing supplemental budget approvals from respective governing bodies. The group discussed dollar thresholds and types of contracts that should automatically require SCSC review and identified the need to define clear red flags that force items back to the committee for decision.

The committee also clarified communications responsibilities: YBHA would prepare communications materials, with committee members’ communications staff disseminating consistent messages through their channels once SCSC approves materials. Members emphasized the importance of consistent, timely messaging to avoid mixed public signals that undermined prior efforts. A facilitator will draft clearer RACI documentation for SCSC review and for project manager use.

Next steps include finalizing a RACI diagram tied to the road map, defining concrete thresholds (procurement dollar caps and categories) that require committee sign‑off, and establishing a schedule for regular updates to the committee and partner boards.