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Madison County rejects an overpriced sealed bed bid and accepts Direct Supply quote
Summary
Following review of a sealed bid that exceeded market quotes, Madison County commissioners rejected the high sealed bid for nursing-home beds and accepted a Direct Supply quote of $121,513.80 (shipping and installation included); board discussed Build America Buy America applicability and potential waivers.
Madison County commissioners reviewed sealed bids and competitive supplier quotes for beds and mattresses for Valley Manor and related care facilities and rejected the single sealed bid that staff said was roughly four times higher than comparable quotes.
Staff presented three alternative quotes and recommended rejecting the sealed bid under Montana procurement authority (MCA 18-4-307) and proceeding with the Direct Supply quote, which included shipping and installation. Commissioners discussed whether the Build America Buy America (BABA) requirements applied to the procurement; staff said some specialized medical equipment can qualify for exceptions and noted the lower-dollar quote reduced potential BABA complications.
The board voted to accept the Direct Supply quote in the amount of $121,513.80. The motion carried by recorded ayes.
Next steps: staff will finalize procurement paperwork, confirm specifications (side rails and other attachments) and submit invoices to finance for payment.
