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Apparent low bid of $1.3 million for street work presented; engineers to review and recommend
Summary
Staff presented a $1,304,357 base bid from C&R Construction for a street-repair contract and members voted to let the engineer take the bids under review and prepare a recommendation ahead of the next meeting; contracts could be ready for a May meeting and work likely would start after Memorial Day.
An engineering staff member reported a base bid of $1,304,357 from C&R Construction for the street-repair project and said the bid included the required bid bond and Form 96. "The base bid from C&R Construction is in the amount of $1,304,357," the staff member read aloud.
The staff member told members the figure is about $200,000 below the locality's earlier fall estimate of $1,224,666 and said he would take the bids under review to check unit-price math and tabulation errors. "I will probably get a bid review recommendation letter out on Wednesday to you," the staff member said, describing the normal post-bid review steps.
Members moved and seconded a motion to let the engineer review the bids and prepare the recommendation; the voice vote was recorded as "Aye." No individual votes were named in the transcript. The motion directs staff to complete the bid review, after which the membership can act on an award at a subsequent meeting.
Staff walked members through next steps should the recommendation support award: documents would be prepared for the Indiana Department of Transportation (INDOT) for their paperwork, contracts could be ready to execute at a meeting in May, and the contractor would likely start work after Memorial Day, contingent on INDOT timing. The staff member noted the bid documents list a contract completion interval (he could not confirm whether it was 150 or 180 days) and said a notice to proceed will establish the official start date and the contract clock.
Members also discussed logistics for follow-up: staff will distribute/specify the one-page street list and the spec book, arrange a brief pre-meeting to review additional streets for potential summer application, and coordinate a possible special meeting to update estimates.
Next steps: the engineer will complete the bid review and circulate a recommendation letter; members will consider the award at an upcoming meeting once INDOT paperwork and contract documents are in order.
