Committee clears maintenance and services contracts and approves surplus sale; votes at a glance

The Facilities & Operations Committee approved several vendor contracts and administrative actions during its June 23 meeting.

Mister Slaughter recommended awarding the one-year emergency generator preventative maintenance contract, with a two-year renewal option, to EMR Power Systems after soliciting five vendors and receiving three bids with totals ranging about $17,542 to $24,004.85 and hourly service rates of $130–$195. "We solicited bids from 5 vendors. We received 3 bids," Slaughter said. The committee moved, seconded and approved proceeding with the apparent low bidder.

For fire alarm testing, inspection and preventative maintenance — a service Slaughter noted is required by NFPA — staff recommended Parkside Fire Services as the vendor at an annual price of $19,700. Slaughter told the committee one vendor raised objections to bid specifications, but staff reviewed the protest with legal counsel (Mister Summers) and recommended moving forward; the motion to award passed.

On library logistics, Slaughter recommended Hughes Relocation Services for moving and climate-controlled storage for 16,000 books in two phases for $39,810.50. Only one bidder submitted for that request for bids; staff said Hughes’ prior district work (including a move for Knapp Library and Upper Dublin) made the cost acceptable. Librarians will coordinate selection of titles that move to long-term storage.

The committee also approved listing obsolete or nonfunctional district equipment through Munisibid, the municipal surplus process, with reserves fixed at resale or scrap value. Slaughter said items (table saws, old overhead projectors and other surplus) have been offered to other schools first; those that cannot be reused will be sold.

All vendor awards and the surplus-sale recommendation passed by voice vote and will be forwarded as appropriate for board action or contractual execution.