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Council presses staff on financial reporting; city plans new accounting software and auditor search
Summary
Council questioned current bookkeeping, heard that roughly $90,000 in reimbursements is outstanding, and learned staff plans to move to Sage and CivicPlus and to interview new auditors; no formal vote was taken.
Councilmembers spent a substantial portion of the Dec. 1 meeting pressing staff for clearer monthly financial statements and better bookkeeping tools.
The city administrator and finance staff reviewed cash-on-hand, revenue timing (property tax receipts arrive over several months) and grant reimbursements. The packet noted about $90,000 awaiting reimbursement and that a grant discussed in the report runs through October 2026. Council members expressed concern that current bookkeeping is labor-intensive and error-prone because bank transactions are being entered manually; staff said they have been using QuickBooks and bill.com but are working toward software that mirrors bank accounts and automates entries.
Staff described a planned move to CivicPlus for web services and to evaluate Sage (municipal finance software) and other systems that can automatically populate audit data. The administration also said it is interviewing auditors after delays from the prior auditor. Council requested more frequent (monthly) statements until records are current so the council can monitor revenues and expenses ahead of the upcoming budget cycle.
