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Vendor pitches cloud hosting for PC Genesis; board hears costs but takes no action
Summary
A YAS/GenCloud representative outlined a proposal to host PC Genesis in AWS—citing security, remote access, a $10,000 implementation fee and an $18,000 annual subscription—but the board discussed options and did not vote on a contract.
The Lincoln County Board of Education heard a presentation about moving the district’s state accounting software, PC Genesis, to a cloud host managed by GenCloud, a service offered by the district’s current vendor, YAS.
Gavin Merwin, the YAS chief technology officer, described GenCloud as a way to modernize legacy PC Genesis installations without changing accounting software, reduce ransomware risk, and enable remote access. Merwin said the project carries a one‑time implementation fee of about $10,000 and an annual hosting subscription of roughly $18,000 (with a cost‑of‑living adjustment applied in future years). He told trustees the company can be flexible on payment timing to fit the district’s budget calendar.
Board members asked about per‑district pricing, user access and whether costs scale with district size. Merwin said GenCloud pricing is largely driven by infrastructure costs (passed through from AWS) rather than district employee counts, and that the vendor prefers to set up separate networks for each district for security reasons.
The board did not take a procurement vote on the GenCloud proposal at the meeting; trustees asked staff to return with any additional details and pricing options if the district wishes to pursue the hosted model.
