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Milroy council updates personnel policy, raises some wages and files Pay Equity report
Summary
Milroy’s council revised its personnel policy in 2025: Clerk/City Hall hours changed, PTO accrual and carryover rules were updated, modest hourly raises were adopted for several positions, and the city filed its Pay Equity report.
The Milroy City Council approved a series of personnel-policy changes this year, revising City Hall hours, updating paid-time-off rules and adopting modest wage increases for several positions.
At a Jan. 13 special meeting the council voted (Christensen/Haken) to change City Hall and Clerk/Treasurer hours to Monday–Thursday, 7:30 a.m.–4:30 p.m., with the fourth Monday of each month remaining open for the council meeting. The council said the change would be revisited after three months and required that any hours worked beyond posted hours be preapproved by a personnel-committee member.
Council members also revised PTO rules. In January the council set the carryover ceiling at 312 hours, with excess hours to be paid out in the same year as earned (Olson/Christensen). Later, after a personnel-committee review, the council voted on Dec. 22 to move to an accrual-based system effective Jan. 1, 2026: PTO earned per pay period scales with years of service (Year 1: 2 hours per pay period; Years 2–5: 4 hours; Years 6–9: 6 hours; Year 10+: 8 hours), with a maximum accrual cap of 160 hours for full-time employees. The council kept a separate accrual rule for regular part-time staff.
On wages, the council approved targeted hourly increases: a 45% increase for the custodian position; a 4.7% increase for the Public Works position; and a 2.7% raise for the Clerk/Treasurer at the January special meeting. On Dec. 22 the council approved an additional $0.85 hourly increase for the Clerk/Treasurer.
Health and VEBA benefits were also adjusted. In January the council replaced a previous city contribution to the clerk’s family health-insurance premium with a $1.53 hourly wage increase; the city continued to pay 100% of single coverage and set a policy framework for family contributions that included a $1,150 monthly total contribution toward family policies. The council approved continuing VEBA contributions and later set an explicit $1,200 annual contribution per employee to the VEBA account.
Council members recorded the administrative steps: duties such as PTO approval, timesheet attachment, and personnel-committee signoff were clarified and assigned to the personnel committee. The Pay Equity report required by state guidance was approved and filed; the council formally accepted and filed the Pay Equity compliance materials on or about Feb. 14, 2025.
The personnel-policy overhaul and pay adjustments aimed to align Milroy’s pay and benefit practices with comparable communities, address long-running PTO bank balances, and clarify administrative rules for hours, benefits and reimbursements. The council scheduled follow-ups — including quarterly personnel check-ins and an updated personnel handbook review — to monitor implementation.
