Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement topic
No spam. Unsubscribe anytime.
Lincoln County board reviews YAS cloud purchase; vendor implementation fee and timing clarified
Summary
The board heard a presentation on the YAS cloud human-resources and finance platform, including modules for payroll, leave and recruiting; the vendor offered an implementation payment option and guaranteed setup if the implementation fee were paid now. A motion to approve the purchase was made and seconded; the transcript records the motions but does not include a recorded vote tally.
S1 presented the proposed purchase of the YAS cloud platform, describing it as an integrated system for payroll, leave, recruiting, field trips, accounts payable and reporting that would centralize many school-district functions. S1 said the system would let administrators produce up-to-date reports on employee counts, retirement projections, and payroll metrics "at your fingertips."
S1 told the board most modules are already in use or will be implemented and said the vendor offered a payment plan for implementation. When a board member questioned the quote and first-year total, S1 acknowledged a vendor calculation error and said the CEO "has guaranteed that, you know, if we pay the seven, they'll have us up and running before our remodeling starts up here." S1 explained that paying the implementation fee now would let the district use the system before the FY27 subscription payment begins July 1.
Why it matters: centralizing HR and finance functions could improve efficiency and speed contract delivery, leave management and reporting. The transcript records specific cost points discussed (an implementation fee of $7,000 and a disputed first-year total figure in the record) but does not include a full, reconciled price breakdown or a recorded vote tally.
Board members asked practical questions about additional computer hardware (S1 said no additional computers were required), contract timing and how the system would be used during the district's remodeling. After discussion, a motion was made to approve the purchase and seconded; shortly afterward the board moved to go into executive session. The meeting record does not show a roll-call tally or final recorded vote in the transcript provided.
The transcript shows the board weighing implementation timing and an apparent vendor calculation error but does not provide a vendor contract or a completed procurement vote record in the public minutes available here.
