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Council hears staff recommendation to award $295,000 box-culvert bid for Egot/OT Beach Road amid uncertain hazard-mitigation funding
Summary
City staff recommended awarding the Egot/OT Beach Road project to the low bidder on a $295,000 box-culvert option after an arch-pipe option became unavailable; staff said a hazard-mitigation grant could cover up to 75% but approval is not guaranteed, and the council may have to call a special meeting when grant status is known.
City staff reported three bids for the Egot/OT Beach Road project and recommended awarding the contract to the low bidder for the box-culvert option at $295,000.
Justin, presenting the department report, said the arch-pipe option could not be delivered this year and that left the box-culvert option as the viable path to complete the project in 2025. "The low bid ended up being... for option number one which was the box culvert, $295,000," Justin said.
Staff also told the council they are pursuing a hazard-mitigation grant (described in the record as a federal/state hazard-mitigation funding source) that could cover a substantial portion of the project. Justin said the grant is not guaranteed but that "by the end of August ... it could be as much as 75% of the funding," and that the council may need to make a quick decision or hold a special meeting if the grant award is confirmed.
Council members discussed options: award the bid and delay start until grant status is known, or postpone awarding and risk compressing the contractor's schedule. Staff emphasized the need to balance giving a contractor ample notice with the possibility of securing grant funding; no final council vote on the project award was recorded in the provided transcript.
The staff recommendation, bid amount and the uncertainty over hazard-mitigation funding are the primary immediate factors for the council's next steps. The council indicated it may call a special meeting if grant approval arrives before the next regular meeting.
