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Agency official explains fiscal-note roles and why classified-note alerts go only to coordinators
Summary
An agency official said each agency has one coordinator who receives classified-note email alerts under the Government Data Practices Act; other agency users get alerts for non‑classified fiscal notes and may draft but not sign off on them.
An agency official described how fiscal-note responsibilities and notifications are structured inside agencies, saying each agency must have a single coordinator and that coordinator controls who receives alerts for classified notes. "There can only ever be one coordinator," the official said, and that coordinator "can then decide who they want to alert from their agency and have work on that note."
The official explained three role tiers: coordinators; agency signoff users, who can enter and sign off on fiscal notes; and agency users, who can contribute text or data but do not have sign‑off authority. The official said routine email alerts go to agency users and signoff users for all note types except classified notes. "Because of the sensitive nature of that language and the fact that they're subject to the Government Data Practices Act, those alerts only go to the coordinator," the official said.
The official added that coordinators should monitor classified-note alerts so they can inform appropriate colleagues; without coordinator notice, staff who otherwise handle fiscal notes "will not know" the classified note exists. The discussion clarified that access to classified notes is still possible for others if the coordinator shares it, but those users will not receive automatic email alerts.
No formal motions or votes were recorded in the discussion. The explanation was delivered as procedural guidance; the official did not name a specific agency or provide implementation timelines.
