Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Procurement Contracts topic
No spam. Unsubscribe anytime.
Public Works and Transportation Committee recommends five-year, $2.25M agreement with Quinn Company
Summary
Staff recommended that the Oxnard City Council approve a sole‑source, five‑year service agreement with Quinn Company for OEM parts, maintenance, testing and equipment rentals not to exceed $2,250,000; funding for year one is in the FY 2026–27 budget and later years will be requested through the annual budget process.
Nicole Riley, Environmental Resources Manager for the Public Works Department, presented a staff recommendation that the Public Works and Transportation Committee forward to the Oxnard City Council a five‑year agreement with Quinn Company for as‑needed preventative maintenance, on‑call repairs, annual testing and equipment rental services.
The proposed agreement would run from July 22, 2026, through July 21, 2031, and the total cost was stated as not to exceed $2,250,000 over the five‑year term. Staff said there is no option to extend the agreement. Funding for the first year is included in the proposed FY 2026–2027 operating budget; funding for subsequent fiscal years will be requested during the annual budget process and presented to the City Council for consideration.
Department staff described the contract as a negotiated sole‑source arrangement with Quinn Company, identified in the transcript as the region’s exclusive authorized dealer for Caterpillar and Wheeler equipment. Staff said the sole‑source justification rests on access to OEM parts, factory‑authorized warranty services, proprietary diagnostics and programming, compliance testing, and specialized technical repairs that, according to the presentation, only the region’s authorized dealer can provide.
Staff told the committee this new contract consolidates services that have previously been provided under three separate agreements into a single, unified contract to improve administrative efficiency, streamline invoicing and standardize service terms. The department said the agreement would support operational reliability across fleet services, wastewater and environmental resources by ensuring timely preventative maintenance and access to specialized rental equipment during extended maintenance or equipment downtime.
The transcript includes a numeric string (SEG 082 shows “327000034”) that appears to be a transcription error; the agreement total is stated elsewhere in the item as $2,250,000, which this article reports. The record in the transcript does not show a formal committee vote on the item; the committee’s role in the document is to recommend that the City Council approve and authorize the mayor to execute the agreement. The City Council will take the final action on the contract.
No motions, amendments or opposing statements appear in the provided transcript excerpt. If the City Council requests additional details, staff indicated they will present funding requests for later fiscal years through the annual budget process.
