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Darmstadt clerk flags year-end cashflow, ARPA auction check and $74,000 bond timing
Summary
Clerk-Treasurer Mallory Lowe told the Town Council that year-end reporting and payroll filings are underway, the town shows a roughly $166,000 surplus in the general fund while the sewer utility runs a roughly $109,000 shortfall, the Sohn auction check for an ARPA-funded tractor is missing, and a $74,000 bond payment awaits fall tax settlement.
Clerk-Treasurer Mallory Lowe told the Darmstadt Town Council on Jan. 17 that year-end reporting is under way and the town’s general fund is roughly $166,000 ahead for 2025 while the sewer utility has spent more than its revenues.
Lowe said town revenue year to date is $488,000 against expenditures of about $322,000 (not counting a bond). She reported sewer revenue of about $688,000 and sewer expenditures of about $797,000, of which roughly $402,000 went to Evansville Sewer for monthly charges. Lowe said the resulting gap means the sewer utility is approximately $109,000 in deficit year to date.
Lowe reported she completed insurance audits — including a separate UnitedHealthcare health-insurance audit — and received approval notices this morning. She said she submitted required federal payroll reports (EFTPS) and will complete W-2s and the State Board of Accounts annual filing by Jan. 31.
On ARPA-funded equipment, Lowe said the town has not yet received the Sohn auction check for a Mahindra tractor purchased with ARPA federal grant money; Sohn offered to reissue the check if the mailed payment does not arrive. Lowe added the State Board of Accounts advised depositing any received check into the general fund until the U.S. Treasury finishes its federal ARPA audit.
Lowe also noted a $74,000 bond payment for the Old State property is due Dec. 31, but the town has not yet received its fall tax settlement from the county; she said there is not enough money in the fund to make that payment until the tax settlement is received. She repeated previous guidance cited by BOK Financial that the tax levy secures that bond, not specific properties, and the bond remains under that levy for roughly 15 more years.
The clerk outlined staff leave and overtime figures for the two town employees: Aaron had 62 overtime hours and Mick had 158; Lowe said paid-time-off totals for 2026 will be 34 days for Mick and 39 days for Aaron. Lowe said AIM and Keystone are assisting clerks with new overtime reporting requirements for W-2s.
Routine business at the meeting included unanimous (4-0) approvals of last month’s minutes, last month’s financial report and accounts payable claims.
The council adjourned at 7:16 p.m.
