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Charlestown City Board approves summer entertainment contracts and science camp fees
Summary
The Charlestown City Board of Public Works on Feb. 19 approved a slate of summer entertainment contracts — including a games truck and a July band — and authorized a children's science camp with a $25 facility fee per camper; one board member abstained on a separate entertainment contract.
The Charlestown City Board of Public Works approved multiple summer entertainment contracts and an annual children's science camp during its Feb. 19 meeting.
The board approved a $1,100 contract for a mobile games truck for Founders Day (June 20) and a $1,100 contract for the band River City Yacht Club (July 10). Both contracts included vendor paperwork — a W-9 and liability insurance — and were approved after staff review. Hannah, the board's presenter on parks items, said the games truck requires electricity and overnight security when it arrives the night before the event.
Why it matters: The approvals reserve city facilities and budget for seasonal programming that draws families and visitors. The forms on file (insurance, W-9) and staff's note about security are typical risk-management steps for city-run events.
The board also discussed and approved the annual science camp run by Mr. Daniel Dietrich, scheduled June 8—— from 8 a.m. to 5 p.m. The camp is open to children in kindergarten through grade five and carries a $175 registration fee. According to the presenter, the city will charge a $25 facility fee per camper to offset staffing and budget cuts; the remaining $150 per camper will be paid to Dietrich to operate the program.
Hannah introduced a separate entertainment contract for Chance Mystic Entertainment, a mind-reading show slated for June 17 at a flat rate of $850. Hannah disclosed a personal relationship between the performer and her sister and stated, "I will be abstaining from this vote," which was recorded in the meeting. The transcript records the motion (made by Ernie Thompson and seconded by Maggie Wild) and Hannah's abstention; the meeting record does not specify a full final tally for that item.
Routine business approved without discussion included the Feb. 5 meeting minutes, payroll allowances for Feb. 2—— and claims that included $830 for t-shirts for the city work crew (the invoice noted "the shirt lady"). The board also approved a joint-use agreement at no charge for the Charlestown Ensembles music showcase on April 17 at the Arts and Enrichment Building.
Clerk Treasurer Donna Kumer and city attorney Harry McCall were present for the meeting and the session was livestreamed by Production Multimedia. With no further business from staff member Perry, the board moved to adjourn.
Next steps: Contracts and approvals will be handled by city staff as usual; the meeting record notes staff will process payment and sign the vendor documents. The file for the games truck lists liability insurance through October 2026 and a W-9 on record.
