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CCRPC updates administrative policies after DEC compliance audit; committee asks for named accounts receivable responsibility
Summary
Following a DEC grant compliance audit, CCRPC staff recommended administrative policy updates including all-staff fraud protection training and a formal monthly accounts-receivable review; the committee asked that a responsible person/position be named in policy language and recommended approval with edits.
Forest Cohen, CCRPC Senior Business Manager, told the Executive Committee that a Department of Environmental Conservation (DEC) grant compliance audit of the Clean Water Service Provider start-up grant prompted changes to CCRPC administrative policies.
Forest said the DEC recommended all-staff Fraud Protection training and that the Business Office formalize a monthly review of accounts receivable. He reviewed a set of proposed edits and said the Business Office already reviews aging accounts informally but will add a formal monthly schedule and name a responsible person or position for follow-up on overdue accounts, as requested by committee members.
Bard Hill requested that the policy explicitly name the person or position responsible for acting on monthly overdue account collections; Forest agreed to make that update. Mike O’Brien moved, Bard Hill seconded, to recommend approval of the proposed Admin/Personnel Policy updates with edits; the motion carried unanimously.
Next steps: staff will update the policy language to name the responsible person/position and transmit the recommended edits for Board consideration.
