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Gilbert School Policy Committee reviews director-election rules, standing committees and nominations
Summary
At a Jan. 2 Policy Committee meeting, members reviewed and finalized multiple governance policies, approved minutes, moved 'Celebration of Education' to ad hoc status, revised Building & Grounds membership language, added the Superintendent to dissemination duties, and scheduled further edits for Feb. 6, 2025.
The Policy Committee of The W. L. Gilbert School Corporation met on Jan. 2, 2025, in the Main Office Conference Room at The Gilbert School and reviewed several governance policies, making a number of wording and membership updates. The meeting was called to order at 8:03 a.m. by Ellen Marino. Present were committee members Ellen Marino, Jonathan Morhardt and Theresa Padin, Interim Head of School Debra Lewis and School Corporation Chair Holly Cassaday.
The committee opened business by approving the minutes of Nov. 7, 2024. Jonathan Morhardt moved to approve the minutes; Ellen Marino seconded the motion, and the committee voted 3–0 to adopt them. After that procedural vote, members began a page-by-page review of the policy binder, starting with Policy 9110(a), Election of Directors/Terms of Office.
After review, the committee finalized Policies 9110(a) and 9110(b) and Policies 9120 through 9127 and reached consensus to make no changes to those provisions. On Policy 9132(a), governing standing committees, the committee recommended moving the Celebration of Education item from standing to ad hoc committee status and suggested removing the word "often" from the first paragraph for clarity.
The committee amended the Building & Grounds Committee language to require three directors, one of whom must be a Class A director, replacing prior wording that specified "3 Directors plus 1 trustee." Under the Policy Committee section, members added the Superintendent alongside the Principal and the Committee as responsible parties for disseminating policies. The Nominating Committee language was revised to add "and committee members," clarifying that the nominating body will put forward both officers and committee members at the annual meeting.
Members agreed to continue work on the ad hoc committee language at their next meeting, with particular attention to Policy 9132(c) (page 23 of the binder) to ensure Celebration and Building Committee language is preserved where intended. The committee scheduled its next meeting for Feb. 6, 2025.
A motion to adjourn was made by Theresa Padin and seconded by Jonathan Morhardt; the motion passed 3–0 and the meeting adjourned at 9:01 a.m. The minutes were submitted by Ellen Marino.
