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Board reviews draft social‑media policy; attorney recommends combined employee/public policy and training
Summary
The town attorney presented draft social‑media policies (employee and public) and recommended combining formats, correcting typos, getting public feedback and offering a short mandatory training for staff and volunteers.
The town attorney (speaker 9) presented three draft documents that together form the town's proposed social‑media framework: an employee policy, a department guidance draft and a public‑facing policy. He recommended combining or clarifying documents, fixing formatting and typos, and suggested a short training module for employees and volunteers.
"It is best practice to inform employees to remind them that when they're posting on social media sites, 1st of all, if it's in your own private life, make sure that's separate and apart from the town of Greenberg," the attorney said, outlining both employee obligations and public‑user notice language. He recommended employees sign acknowledgements and suggested a 30‑minute orientation for staff; the board discussed whether the initial training should be live and subsequent refreshers offered online.
Why it matters: A clear policy will define who can post on official accounts, how records are retained for FOIL requests and what conduct is required to reduce legal exposure. The attorney noted that, while the current draft does not address AI, the board may want to add language about emerging technologies before finalizing.
What happens next: The attorney will tidy formatting, merge redundant drafts where appropriate, and resubmit the consolidated policy for board review. The board signaled support for employee acknowledgment and a training rollout once the document is cleaned up.
