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Commissioners debate capping Dell Medical Day Care payouts amid inconsistent vendor accounting
Summary
The board discussed conflicting reports about payouts to Dell Medical Day Care vendors (Easterseals, Silverthorn), considered a $104,009.99 cap on a line item to control transfers, and decided to wait for reconciled invoices before finalizing payments.
Commissioners spent substantial time reconciling differing accounting reports for Dell Medical Day Care payouts, noting three different sets of numbers for what has been paid and what remains owed. One commissioner proposed placing a limit on the funding line at $104,009.99 to prevent unplanned transfers while staff work to reconcile invoices from vendors including Easterseals and Silverthorn.
Committee member (voice 3) said he had three separate accountings and was concerned by the inconsistency: "I have 3 accountings of what we paid out and what's remaining... I have 3 different numbers, which is a little bit concerning." Staff (voice 5) said that the most recently circulated report is the most accurate and that an Easterseals invoice came in lower than earlier estimates. Commissioners discussed options: paying people for usage as needed while using transportation funding as a controllable bucket if totals exceeded the budgeted amount.
Staff cautioned this line of spending is fluid because vendor payments vary with client attendance; commissioners and staff agreed to revisit numbers once missing invoices (notably from Silverthorn) are submitted. No final transfer or cap was enacted at the meeting; the board left the matter to accounting reconciliation and to a future agenda for final action.
The discussion highlights how client counts and vendor billing timing can complicate county-funded service lines and leave transportation budgets exposed if usage grows.
