Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Employee Handbook topic
No spam. Unsubscribe anytime.
Rock Creek council reviews employee handbook, backs PTO changes and spending limit
Summary
The City of Rock Creek reviewed a draft Employee Handbook on March 19, 2026, clarifying full-time status (40 hours), a biweekly payroll schedule, proposed elimination of ESST in favor of PTO with up to 80 hours carryover, and a $500 credit-card spending limit requiring supervisor approval.
Acting Mayor Dan Saumer called the City of Rock Creek City Council to order at 5:04 p.m. on March 19, 2026, and the council reviewed a draft Employee Handbook that the body directed staff to revise for clarity on several personnel matters.
The council specified that full-time employment will be defined as 40 hours per week and confirmed the city workweek as Monday through Sunday. Council members also reviewed payroll procedures, stating payroll will occur biweekly on Thursdays and that, if payday falls on a holiday, payment will be issued on the preceding working day.
On benefits, the council expressed consensus to eliminate the ESST provision because PTO as drafted already meets the requirements the council intended to cover. The proposed PTO changes would be front-loaded, payouts on separation would be prorated based on time worked, and employees may carry over up to 80 hours annually; the council asked staff to return with additional information on whether optional PTO payout should be allowed as an alternative to carry-over.
The handbook draft noted holiday pay and included a proposed list of 12 paid holidays. Council members discussed treating holiday pay through a general policy rather than limiting enhanced pay to specific positions.
Council also addressed the draft’s health-reimbursement language for the QSEHRA plan, directing that proof of medical insurance be maintained in employee files.
Financial controls were clarified in the draft: the council directed adding a policy establishing a $500 spending limit on city credit/debit cards, with supervisor approval required for purchases up to that amount and full Council approval required for larger purchases.
Several housekeeping edits were directed, including adding references to the full High Visibility, Pickup Truck Use, and Respectful Workplace policies and removing a trip-log requirement from the truck-use policy in the handbook text.
The council framed final pay language to reflect Minnesota law and to require full Council approval for separation payouts. The council did not adopt final handbook language at the meeting; members directed staff to make the requested clarifications and return revised language at a future meeting.
The meeting adjourned at 6:30 p.m.
