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Council approves warning letters for delinquencies, funds playground hydrant replacement; grant timing and interim loan discussed
Summary
The council approved sending warning letters for four accounts identified for special assessments and approved a $4,000 estimate to replace a flushing hydrant and add a yard hydrant at the playground; clerk discussed USDA RD grant timing and an interim loan balance of $161,000 to be repaid at project end.
Bellechester — At its Sept. 18 meeting the Bellechester City Council authorized administrative actions including sending warning letters for four accounts identified for 2024 special assessments and approving purchase and installation of a replacement flushing hydrant and an additional yard hydrant at the playground for an estimated $4,000.
Council member Rich Majerus moved to approve sending warning letters for four accounts on the special assessment list; Council member Kyle Blattner seconded and the motion carried. On the playground water line item Majerus moved to approve the $4,000 estimate to replace the current flushing hydrant and add an additional yard hydrant; Blattner seconded and the motion carried.
City Clerk Lisa Redepenning reported on grant timing with USDA Rural Development, noting the National Office generally expects funds spent within three years of obligation and that, in practice, staff aims to use funds within about 90 days of final payment on the last contract. The clerk said three years from the date of obligation would be roughly March 24, 2025 in this case. She also reported the interim loan balance is currently $161,000 and said the city plans to repay that loan at the end of the project rather than immediately to avoid drawing additional funds and potentially triggering a mandatory audit tied to receiving more than $750,000 in government funding in a single year.
The council also received routine treasurer and clerk updates; no public comment on these items was recorded in the minutes. The meeting adjourned at 7:21 on a motion by Rich Majerus, seconded by Jered Buxengard.
