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Randolph council approves year-end fund transfers, sewer payments and reviews claims report
Summary
The council approved Resolution R-7-24 to transfer funds for the end of FY 2023/24, authorized a sewer system change order and payment applications, reviewed the July claims report totaling $52,447.34, and directed staff to notify a property owner about an unpermitted fence.
At its Sept. 3 meeting, the Randolph City Council approved fiscal and project actions including a year-end transfer of funds (Resolution R-7-24), several approvals tied to the sewer system improvements project, and review of the monthly claims report.
Councilperson Earlywine moved and Councilperson Avey seconded approval of Resolution R-7-24, authorizing transfers of funds to close out fiscal year 2023/24; a roll-call vote recorded Ayes from Councilpersons Avey, Earlywine, Berger, Hardy and Richardson and the motion carried.
The council then approved multiple items related to the ongoing sewer system improvements project: Councilperson Berger moved and Councilperson Avey seconded approval of change order #2; Councilperson Avey moved and Councilperson Hardy seconded approval of pay application #3; and Councilperson Avey moved and Councilperson Berger seconded approval of GAX 11. All motions carried on aye votes as recorded in the minutes.
The council reviewed the July 2024 claims report and vendor listings. The minutes list total receipts of $32,654.26 and an Accounts Payable total of $48,325.67, payroll checks of $4,121.67, and a Report Total of $52,447.34. Fund balances listed in the minutes show General Fund $19,404.17; Road Use $4,397.45; Water $3,488.89; Sewer $25,156.83. Notable invoice lines in the vendor list include a $21,350.58 entry for SEH (water system planning and design) and a $7,200.00 FY24/25 propane contract with Heartland Co-op.
Council also discussed a complaint about a recently constructed fence that lacked a permit; the minutes state a letter will be sent to the property owner requesting the required permitting documents. The meeting adjourned on a motion by Councilperson Avey, seconded by Councilperson Earlywine, with all Ayes.
The minutes do not show additional discussion of the funding resolution's details, conditions attached to the sewer project approvals, or public comment on the financial items.
