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Town OKs emergency authority for mold remediation and roof repairs at Town Hall
Summary
Council was informed staff invoked the emergency procurement clause to address mold in Town Hall and requested formal authorization to proceed with mold remediation (estimated $19,000) and roof repairs (not to exceed $23,000); Town Attorney said emergency documentation is sufficient if mayor authorized the work.
Town Manager Brian Stutsman told the May 21 council that the Town has already begun remediation work after discovering water damage and mold at Town Hall and sought formal confirmation that the purchases may proceed under the Town Code emergency exception.
Stutsman said all mold has been removed from the Clerk’s office and the passport office and that drywall work began after passing a mold test. The passport office remains closed until renovations finish. The insurance carrier selected a contractor; if the insurer pays the vendor directly the Town’s fiscal responsibility would be limited to a $1,000 deductible. Stutsman estimated mold remediation at roughly $19,000 but said final amounts and payment details remain pending with the insurer.
Separately, the Town has received approximately $22,000 in insurance proceeds for roof repairs and staff requested authorization to enter an agreement with a roofing contractor and proceed without a formal RFP to expedite repairs, not to exceed $23,000. Stutsman said the contractor would work with the insurer to reconcile scope and cost; if an agreement could not be reached the Town would seek an alternative contractor.
Town Attorney Michelle Stinson stated for the record that emergency‑clause documentation is sufficient if the Mayor authorized the purchases and the Town is proceeding under an emergency exception rather than the normal procurement process.
Why it matters: addressing mold and roof damage promptly protects staff, public records and facilities; Council’s authorization and insurance coordination limit immediate Town cost exposure.
