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Council approves new server, cloud contract and biometric time-clock for town systems
Summary
The town voted to purchase a new server and to move core administrative systems to a cloud vendor, and to approve a biometric time-clock; officials said upgrades are meant to reduce recurring outages and enable online customer payments. Costs and payment splits were announced.
The Harrison County Town Council voted to authorize three information-technology purchases aimed at reducing recurring outages and moving town services online.
Staff told the council the town's current server has frequent failures (weekly outages described by staff) and recommended buying a replacement quoted at $22,750 plus a $413 battery. Council members moved and seconded the purchase, and the chair called for the vote; councilors indicated assent.
On cloud migration, staff presented a vendor quote of $74,915 for first-year implementation with an ongoing annual cost estimated at about $45,740 thereafter. The contract would enable online customer payments and provide integrated payroll, asset and utility management. Staff said the town would make a $1,000 initial payment at signing and then schedule the implementation timeline; a motion to proceed was made and seconded and the council was polled for approval.
Separately, the council approved a biometric time-clock system to improve payroll accuracy. Staff quoted a first-year total of $25,605 for implementation; that amount would be split three ways among departments (about $8,535 each). Staff said the vendor recommends a five-year contract, under which the recurring cost would drop to roughly $2,355 per department per year. The system would scan two fingers and include a mobile clock-in option and geo-fencing for officers who must respond while on duty. Staff said manual overrides would remain available.
Councilors and staff discussed implementation logistics and short service interruptions during installation. No formal dollar-by-dollar vote tally was recorded in the transcript; motions were moved and seconded and the chair asked for assent on each item.
What happens next: staff will execute procurement steps for the server, finalize the cloud contract signature and schedule rollout, and implement the biometric time-clock with department cost allocations and follow-up reporting to the council.
