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Council hears plan to replace VMware with Microsoft Hyper-V; staff to bring formal budget item
Summary
City IT staff said a VMware renewal quote jumped and proposed switching to Microsoft Hyper-V under budgeted Windows Server Datacenter licensing; staff will place a formal approval item on the next council agenda.
City IT staff told the West Burlington City Council that the vendor quote to renew VMware licensing increased substantially and proposed moving virtual machines to Microsoft Hyper-V using Windows Server Datacenter licenses already budgeted in capital equipment.
Brad, the city's IT/finance staff member, said the VMware renewal quote had climbed from roughly $8,000 in prior years to about $20,000 in the current quote. He said the Windows Datacenter item was already placed in the capital equipment budget (variously described in the meeting as budgeted around $40,000–$48,000 before server reductions) and that after removing two servers the expected cost to implement the migration could run in the $26,000–$30,000 range.
Brad asked council members for informal support to place the licensing and migration item on the next council agenda so he could start a trial using the Windows Server 2025 trial (a 120-day trial was mentioned) and then load licensing once approved. One councilmember responded in support, noting the change would likely save money and allow the city to proceed with needed updates.
No final budget appropriation was approved at the meeting; Brad said he would present a formal agenda item on the next council meeting for council approval. The transcript does not include a final procurement amount, an ordinance or resolution number, nor the meeting date.
