Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Budget 4b topic
No spam. Unsubscribe anytime.
Council approves $100,000 janitorial budget transfer after questioning process
Summary
Edmond approved a $100,000 transfer to cover janitorial and security contract shortfalls but pressed staff for better midyear forecasting and a workshop after officials said exact building costs only became clear after occupancy.
The Edmond City Council on June 22 approved a $100,000 transfer from the facility-maintenance budget to the janitorial-contract services line to cover shortfalls tied to retained properties and an unbudgeted security contract.
Assistant Public Works Director Bobby Masterson told the council the shortfall arose because two properties originally planned to be removed from maintenance were retained and a security contract for the new city building was not included in the original budget. "With the addition of the security contract, those funds were not available to do that as we would have done in the past because the security contract was not budgeted," Masterson said.
Councilmembers pressed staff on timing and oversight. One councilmember asked why the security contract and associated costs were not discussed earlier after the building opened months ago. Facility Maintenance Superintendent Todd Hildebrand replied that staff lacked access to the building and full cost data before occupancy, saying, "We weren't even in the building...so there was really no way for us to budget an exact amount."
Several councilmembers emphasized the need for better midyear tracking and requested a workshop so elected officials and staff can identify budget exposures earlier in the cycle. Council approved the transfer 4–0 after discussion.
Next steps: staff will provide follow-up information on anticipated FY27 assumptions for building-related maintenance and incorporate the council's request for a forecasting workshop.
