TDOT previews RFP for statewide transportation asset‑management system; proposals due June 30

TDOT held a pre‑submittal meeting on June 11 for a request for proposals to hire a consultant to develop and implement an enterprise transportation asset‑management system, a presenter said. The agency said it expects a single contract award and encouraged teams that include subs to respond.

The presenter said the work will cover multiple functional groups — bridge and pavement asset management, ancillary infrastructure (culverts, signs, ITS), fleeting facilities and transportation data systems — and stressed the goal is an integrated system, not independent office solutions. “We’re trying to establish a system that’s meant to work holistically through TDOT,” the presenter said.

Why it matters: TDOT said the contractor will help standardize inventory and hierarchy development, deploy life‑cycle and deterioration models, set performance KPIs, and create data‑governance rules so leadership has one reliable source of truth on asset condition, schedule and budget. Several asset classes were flagged as priority gaps: ancillary assets generally, and concrete pavements and some bridge rehabilitation models in particular.

The presenter described risk‑identification work underway with consultant HNTB and said those prioritized risks will be incorporated into TDOT’s Transportation Asset Management Plan (TAMP) and communicated to federal and state partners. “Part of the work that we’re doing right now with HNTB is risk identification,” the presenter said, adding the effort will produce a roadmap to help prioritize and mitigate risks across maintenance, operations, safety, planning and resiliency.

On data and performance, TDOT emphasized the need for a governed single source of truth. The presenter said the new performance and quality office will work cross‑functionally to establish, measure and respond to KPIs, integrate dashboards and create feedback loops for continuous improvement. “We have no shortage of data, we have no shortage of systems…you need one place to go where you know what the truth is,” the presenter said.

Procurement details and evaluation: The presenter reviewed scoring and schedule. Team qualifications and organizational capabilities will account for 25% of the score; technical approach to infrastructure, data governance and organizational change management will be about 35%; and the oral interview will count for 20%. Key deadlines announced during the meeting: written questions are due June 23, proposals are due June 30, oral interviews will take place the week of July 6 and phase‑two selection results are anticipated July 24. “Your response deadline is June 30th,” the presenter said.

During a question‑and‑answer period, the presenter confirmed the procurement is expected to be a single award and said a contract value has not been specified. The agency clarified proposal length: a 20‑page limit applies to the main proposal content with certain exclusions, and the overall package may reach 28 pages including excluded front/back matter. TDOT said primes do not have to cover every scope element themselves but should present a team capable of delivering the full scope; many subs will need to be prequalified.

Logistics and next steps: TDOT said all responsive proposers will be invited to oral interviews and that interview slots are expected to be assigned on a first‑come, first‑served sign‑up. The presenter indicated some on‑site work will likely be required for certain tasks. The sign‑in sheet for the pre‑submittal meeting will be posted to TDOT’s website, and bidders should submit follow‑up questions to the PS advertisements mailbox or contact Brian (name provided during the meeting) for clarifications.

The meeting closed after the presenter invited firms to submit questions and confirmed the schedule. Proposers seeking to respond should note the June 23 question deadline, the June 30 proposal deadline and the July 6 interview schedule; TDOT anticipates announcing phase‑two selection results on July 24.