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Council approves multiple contracts and payments, hears 2024—2029 financial plan
Summary
Gaylord council approved a sewer televising contract (Empire Pipe, ~ $56,000), snow‑hauling services (LKY Trucking, $120/hour), final pay requests for storm pond rip‑rap (~$24,168) and streetwork (~$85,500), and the final payout for the Oaks Lakeside Pavilion; staff also presented the 2024—2029 financial plan draft and discussed employee contracts for exempt staff.
The Gaylord City Council approved a series of routine contracts and final pay requests and received a presentation of the city's long‑term financial plan.
Public Works recommended awarding a sanitary sewer televising contract to Empire Pipe Services to televise roughly 20 blocks in the West lift station area. The one responsive quote combined with adding six additional blocks brought the expected cost to about $56,000; council approved the contract by motion.
Council approved snow‑hauling services for the 2024—2025 season, awarding the work to LKY Trucking at $120 per hour per truck after staff presented two quotes (the other came from Circle S Farms at $135 per hour).
Justin Black, city engineer, presented two final pay applications. The storm water rip‑rap project closeout documentation showed a final payment of $24,167.72 and the project came in about $50,000 under budget; council approved the final payment. The summer street and utility improvement project final pay application (approximately $85,500) was also approved. Black reported the overall street project finished about $158,000 under budget; staff noted that a reduction in assessments would require a formal assessment hearing and that city policy applies a 25% assessment factor, which would translate the $160,000 underage into roughly $40,000 eligible to apply toward assessments across 32 parcels.
The council also approved final payment number eight for the Oaks Lakeside Pavilion rehabilitation in the amount of $22,638 and accepted project closeout materials. Staff summarized the pavilion's total cost at about $500,000, funded in part by a state grant of roughly $262,000 and approximately $143,000 in donations; the city's net cost was reported at $94,000. Staff will submit final grant closeout documents to the State Historical Society.
Consultant Anet Storm (ABDO) presented the city's draft 2024—2029 financial plan, reviewing fund balances, capital improvement projects and debt schedules. She said most funds remain healthy, though the stormwater fund will need monitoring. Council also discussed a proposal from the Personnel Committee to draft employment agreements for the city's exempt employees (city administrator, police chief and public works director) to provide severance protections in certain non‑fault separations; council asked staff to prepare sample agreements for future consideration.
All motions related to contracts and payments were approved by voice vote.
