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Council adopts draft AI usage policy for city staff, asks for confidentiality language
Summary
Council adopted an AI use policy for city staff based on attorney guidance but asked staff to clarify language prohibiting submission of confidential city content into public AI tools; members directed training and monitoring steps.
The Fairfax City Council approved a new municipal policy governing employee use of artificial intelligence tools, adopting attorney‑recommended safeguards and asking staff to add clarity around confidential city content.
Staff said the policy, developed with the city attorney and informed by training webinars, lists acceptable uses of AI (for example, summarizing records) and prohibits unethical applications such as using AI to make employment or hiring decisions. The policy also addresses data confidentiality and recommends that employees not paste confidential city material into public AI services. Council requested a narrow edit to section 10.2 to replace the term "public" with "confidential city content" to make enforcement clearer.
Council voted to approve the policy subject to that modification and asked the administrator and department heads to build internal expertise and training to ensure appropriate use and enforcement going forward.
