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Olivia council tables Marcus Construction invoice, asks for itemized billing
Summary
The Olivia City Council paused action on Marcus Construction change order No. 11 after members questioned roughly $55,000 in late material charges and a $50,361.15 credit; council asked Marcus to provide an itemized invoice and appear at the Feb. 17 meeting for review.
The Olivia City Council on Monday voted to table consideration of Marcus Construction’s change order No. 11 after members raised questions about late material charges and requested a line‑by‑line invoice.
City staff told the council the material portion of the project was tax‑exempt and that Marcus Construction had identified duplicated charges that produced a $50,361.15 credit back to the city, leaving a reported net charge of $5,360.39. Marcus representatives said additional material charges of roughly $55,000 were now being billed after project closeout, prompting council concern about timing and documentation.
"No, I think you covered it there. I know it's been a quite the process working with USDA through this time frame, but we got to here to the final numbers," Marcus Construction representative CJ Sanger said during the meeting.
Council members pressed for detail. One council member said the billing presentation made the net cost appear smaller than it was and said the council needed a full accounting before authorizing payment. "I am the safeguard for the city of Olivia's taxpayer money," that member said, urging staff to "go through everything with a fine tooth comb." (The speaker was recorded on the transcript as a council member; no full name was given on the record for that turn.)
Councilors requested an itemized invoice that breaks out the doubled charges and the new material costs, and they asked Marcus Construction to appear at the Feb. 17 council meeting to walk through each line item. The council then made and seconded a motion to table the change order until the requested documentation and presentation were provided; the motion carried by voice vote.
Procedurally, the council paused action pending verification of the credit entries and a justification for why the new charges were submitted months after county occupancy. The council did not approve payment and did not direct staff to pay any new amount pending that follow‑up.
What happens next: Marcus Construction was asked to deliver an itemized invoice and justification and to attend the Feb. 17 meeting to explain the charges. The council’s decision to table means no funds were authorized at Monday’s meeting.
