Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Service Contracts topic
No spam. Unsubscribe anytime.
Nashville council opens Round 2 service bids; staff to review after vendors reported confusion
Summary
CAO Phyllis Carr read multiple Round 2 service bids covering HVAC, plumbing, hauling, hydrovac and other municipal services. After some vendors failed to resubmit because they were confused by the two-round process, the council unanimously directed staff to review bids and prepare a recommendation for the April 16 meeting.
At its April 2, 2026 meeting, the Town of Nashville Town Council opened Round 2 of the town’s 2026 service contracts solicitation, with Chief Administrative Officer Phyllis Carr reading bids across a wide range of categories including HVAC, vehicle maintenance, building repair, material hauling, pest control, plumbing, septic/wastewater hauling, sidewalk work, snow removal, storm-drain repair, striping, tree maintenance, wastewater excavation, hydrovac, and water pump/booster repairs.
Bids varied by contractor and service. Examples read into the record include: HVAC labor rates from Commercial Services of Bloomington ($130/hour labor; $195 after-hours) and Nevins Heating and Air (service call $85; $85/hour labor); Brown County Tire and Auto Service submitted vehicle-maintenance labor at $80/hour; hydrovac and wastewater excavation bids ranged from U.S. Hydro-Vac’s $305/hour (with a four-hour minimum) to Ally Excavation’s higher equipment rates and dump fees.
CAO Carr told the council some vendors were confused by the first and second bid rounds and therefore did not resubmit in Round 2. She said she had consulted the Town Attorney, who recommended, on fairness grounds, relying on Round 1 bids for those vendors who did not resubmit, while staff should evaluate those vendors that did submit Round 2 bids. CAO Carr said staff would take the matter under advisement and present a recommendation at the April 16 meeting, including a formal statement explaining any acceptance of Round 1 bids for non-resubmitting vendors.
Councilmember Scott Dick moved to advise staff to review the bids; President Andi Wilson seconded the motion. The council voted unanimously in favor. The council did not take final contract awards at the April 2 meeting.
The council requested staff return on April 16 with recommendations and a written explanation for any decision to rely on Round 1 bids for vendors who did not respond to the second solicitation.
