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Committee approves consultant amendments, pays Tecton invoice and delays marketing decision pending public meeting
Summary
Members approved contract amendments and invoices for project consultants (Kier and Tecton), authorized payment of a Tecton invoice, and deferred action on a third-party marketing proposal until after a June 23 community conversation.
On June 22 the Willington School Building Committee approved several consultant contract amendments and an invoice payment to keep project work on schedule through a target referendum.
The committee voted to authorize an additional $6,500 to Kier (amendment to extend services through October 6) after Scott explained shifting some grant-application work to a post-referendum, reimbursable phase would reduce the committee's pre-referendum outlay. "That also making that recommendation I think is a benefit to you," Scott said as he explained the reimbursement timing.
Members also approved encumbering Tecton for continued services through October 6 at an added proposal amount of $25,500 (committee-record motion language: approval of Tecton add-services proposal dated June 22, 2026). The Tecton amendment and a pending formal contract were noted to be with the town's lawyer for review.
The committee then approved payment of Tecton invoice #49132 for $16,381.44 for services through May 31, 2026; roll-call votes were recorded for both contractor approvals and the invoice payment.
On marketing, the committee reviewed a proposal from a private consultant (tabled as "Ira/Tall Timber" in meeting materials) offering a dedicated website, newsletters and targeted outreach for the project estimated between roughly $16,900 and $23,120 depending on options. Members debated the value of a family-facing standalone website and newsletter-driven surveys to collect resident preferences but expressed concern about the current budget encumbrances. The group agreed to wait until after the June 23 community conversation to assess the need and, if warranted, convene a short virtual session (proposed June 29) to consider a marketing contract.
Next steps: staff to prepare Kier and Tecton contract amendments for execution, business office to process Tecton invoice for payment, and committee to revisit the marketing proposal after the June 23 public session.
