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Public Works Committee approves $48,640 change order to increase crushing contract
Summary
At a 1:00 p.m. meeting in Wisconsin Rapids, the Public Works Committee approved a change order to add 8,000 cubic yards to the 2026 crushing contract. The change order, carrying a $0.63-per-yard fuel surcharge, raises the contract by $48,640; the motion passed 3–0.
At a 1:00 p.m. meeting of the Public Works Committee in Wisconsin Rapids, members voted to approve a change order adding 8,000 cubic yards to the city’s 2026 crushing contract, increasing the contract by $48,640.
Joel Ekstedt, chair of the Public Works Committee, opened the meeting and introduced the single agenda item: whether to increase the contract quantity for crushing recycled concrete into 1-1/4-inch road base.
Joe, a city staff presenter, told the committee the original contract, bid in February, covered 20,000 cubic yards. He said the contractor asked to add 8,000 cubic yards to process material that has accumulated during the construction season. "The total change order cost that we're looking at here totals $48,640," Joe said, adding that the original unit price was $5.45 per cubic yard and the contractor requested a fuel surcharge of $0.63 per cubic yard for the additional material.
Paul, who reviewed recent pricing and accounting details for the committee, said the last similar crushing was in 2024 at $5.42 per cubic yard, noting the current $5.45 price is a three-cent increase. Paul said he examined fuel prices from January through June and that crew reports of 2,000–3,000 yards crushed per day make the $0.63 surcharge a reasonable reflection of increased fuel costs. He told the committee that the finance director had confirmed funds are available and that the crushed material is treated as inventory and expensed to projects as it is used, rather than appearing as a typical operating budget line.
A committee member asked whether the city should try to negotiate the fuel surcharge. Paul replied he did not believe the contractor was "dinging us at all" and characterized the contractor’s overall bid and conduct as fair. Another member offered that the contractor does a good job and is more reliable than some past vendors.
Austin moved to approve the change order to add 8,000 cubic yards and increase the contract by $48,640; Pentsolver seconded the motion. The chair called for a vote and announced the motion carried, 3–0 in favor. The committee adjourned at 1:07 p.m.
The vote and supporting documents will be reflected in the city’s contract records; no further action was taken during the meeting.
