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Council weighs Fairfax Complex courts bid; alternates and schedule detailed
Summary
Council reviewed nine bids for the Fairfax Complex pickleball and tennis courts, heard an engineer's estimate and the low bidder's figures, and discussed two alternates (privacy slats and additional paving) and a summer start with expected October completion.
The Fairfax City Council reviewed bids and options for the Fairfax Complex pickleball and tennis court project, including two pay‑options the council must decide to accept or decline. The city engineer presented cost comparisons and a recommended schedule.
The city engineer summarized the pricing: “The engineer's estimate, the base bid was $465,000 and with the two alternate bids along with base bid $500,000; the low bid … the base bid was $338,570.15. And the base bid with full alternates one and two is a total of $361,324.90,” the engineer said. He described alternate one as privacy/slat installation in the perimeter fencing (materials the city could buy for about $8,900 and contractor installation that would add roughly $11,000) and alternate two as additional paving on the west side to connect to an existing trail and parking area.
Council members pressed for clarity on scope and timing. The engineer said construction is projected to begin at the end of June or beginning of July and to finish around Oct. 1. He noted the base bid includes concrete paving from the southeast handicap parking entry to the south entrances of the courts and that the alternates provide additional amenities and access.
A motion to award the contract with alternates was made and seconded during the discussion; the transcript records the motion and second but does not include a recorded roll‑call vote in the meeting excerpt. The council also discussed whether the city should supply some materials (nets and net posts are included in the base bid, slats would be a city purchase under the recommended alternate), and confirmed there is no lighting included in the current bid package.
The next procedural step the council identified was to confirm the chosen combination of base bid and alternates so staff can finalize contract details and return with any required resolution language or administrative corrections.
The council moved on to later agenda items without a publicly recorded tally for the bid award in the excerpted transcript. If the council finalizes the award or returns with a revised resolution, staff said they would bring the contract language back for formal approval.
