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City administrator says outdoor fitness equipment is on site; $100,000 milestone payment due June 29, timeline reset to 2026
Summary
City Administrator Miss Duke told the CCDR committee the National Fitness Campaign equipment has been delivered and staged with public works, the UC Health grant ($60,000) has been applied and a $100,000 milestone payment is due June 29; she said Hamilton County has approved funds but requires documentation before release and the project’s major construction milestones are projected for summer–late summer 2026.
City Administrator Miss Duke told the CCDR committee on June 22 that the outdoor fitness project has moved from procurement into the staging phase and that the city now faces near-term payment and scheduling steps before installation.
Duke said the National Fitness Campaign equipment has already been delivered and is being stored by public works. "The $60,000 has already been paid by June 29th," she said, and added that the next milestone is the approximately $100,000 payment due to the vendor. She told council members Hamilton County has granted funds for the project but the county is asking for additional paperwork before it will release the money.
Why it matters: the project has a mix of grant and local funding and the timing of county disbursement affects whether the city will briefly advance vendor payment and seek reimbursement. Duke said the city met an earlier grant milestone in April by documenting funding and that the revised schedule shifts the concrete slab, assembly and a ribbon-cutting into summer and fall 2026.
Duke walked the committee through the adjusted milestones: planning and design work in summer 2026, concrete-slab installation targeted for summer 2026 (weather permitting), equipment assembly in late summer 2026 and a ribbon cutting in the fall of 2026. She said shipment and storage milestones have already been completed and that the city will pay the vendor and be reimbursed if necessary.
Committee members asked whether the city’s public works department would pour the slab and whether outsourcing would be required. Duke said public works is the leading option but that staff had checked outside contractors and found comparable costs; the city can outsource if workload or capacity requires it.
Location and approvals: Duke said she had secured a verbal agreement with the school district on a site near the pool and adjacent green space but was still waiting for written confirmation from the district and written concurrence from the National Fitness Campaign. She said she would circulate the map and an updated schedule to committee members.
What’s next: Duke agreed to share the confirmed site map and the updated project timeline with the committee. The committee did not take a formal vote; staff said the next milestone is satisfying the vendor invoice due June 29 and securing Hamilton County’s release of funds.
