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Braidwood authorizes Jack Henry check-scanner system for incoming payments
Summary
Council approved an ordinance authorizing agreements with Jack Henry for a check-scanning system intended to reduce manual keying for water-billing checks; staff described a one-time implementation fee and modest monthly charge.
The council authorized agreements allowing the mayor to execute contracts with Jack Henry for a check-scanner system to process incoming checks, primarily for utility billing.
Staff said the system would scan checks and interface with the city's Springbrook billing system to reduce manual data entry; the vendor estimates substantial reductions in manual keying. Staff described the purchase as having a one-time implementation and services fee and a small monthly charge for ongoing service.
Council discussion focused on the details of which receipts would be fully automated versus which would still require manual entry (for checks not tied to a utility account) and on coordinating with IT staff to ensure compatibility with existing billing workflows.
The ordinance passed by recorded vote. The meeting transcript lists the implementation fee and monthly cost in the discussion; attribution in the record is unclear, so staff recommended confirming final contract numbers in procurement documents before publication.
