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Finance update: council hears adjustments to receivables and questions about recoverable revenue
Summary
Staff reported an allowance-for-uncollectibles adjustment ("a couple hundred thousand") and discussed receivables work; a previous estimate that $300,000–$400,000 could be captured was cited but not resolved.
Council members and finance staff used part of the work session to review recent audit-related accounting items, including receivables and the allowance for uncollectibles.
Finance staff said work continued on FY25 receivables and that the city made a large allowance adjustment in FY24; the current year’s adjustment was characterized as "a couple hundred thousand." Staff clarified those entries are balance-sheet accounts (allowances) rather than budgeted revenue or expense, and said current budget numbers reflect typical year-to-year patterns unless the council takes action to change operations.
A council participant referenced a prior comment from Mr. Hubard that "there were three or $400,000 a year in revenue that could be captured." Staff responded that the practical amount collectable depends on how receivables age and allowance methodology; the meeting did not produce a plan to realize the full estimate.
Speakers discussed operational follow-up, including improving processes to capture receivables more effectively and coordinating the audit and budget committees to avoid overlapping work. Council members asked staff to continue the receivables work and to provide clearer breakdowns of screenshots and supporting documents so elected officials can review adjustments efficiently.
The meeting did not record any formal fiscal action (appropriation or ordinance) on the receivables item; staff said additional corrections and transfers will be completed in routine closing activity.
