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Irving IT briefs council on $3.4 million Microsoft enterprise agreement; migration and licensing questions raised
Summary
City IT presented a proposed three‑year Microsoft Enterprise licensing agreement estimated at $3.4 million, covering about 2,100 mailboxes and server products; councilors pressed staff about on‑prem costs, license true‑ups and plans to consolidate device management in the cloud.
City IT staff briefed Irving council on a proposed three‑year Microsoft Enterprise Agreement that staff said is estimated at $3.4 million and would be procured through the state DIR cooperative.
Benny Boyce, the enterprise technology officer for Irving’s IT department, said the agreement covers roughly 2,100 employee mailboxes, OneDrive and Office 365 services, servers and core Windows products for about 1,700 devices. Boyce described the per‑user cost as about $342–$367 per employee per year and said the contract also includes server and data‑center licensing that underpins the city’s enterprise systems. He characterized the procurement as a "true up" to cover devices and users the city manages.
Council members questioned whether the city’s on‑prem server posture was driving costs and whether items in the agreement duplicate existing purchases. Boyce acknowledged the city still uses some on‑prem Windows Server products and said the department is planning to migrate more device‑management to cloud solutions (Intune) to reduce reliance on older on‑prem tools like SECM. "We are in the process of actually migrating and planning out a solution to get off that on‑prem solution and get it to the cloud," Boyce said.
Councilors also probed whether the enterprise agreement properly avoids redundant license coverage (for example, overlapping Intune and SECM capabilities). Boyce confirmed the current enterprise agreement includes both but said transitioning to cloud device management is in the work plan.
The briefing did not record a formal vote on the contract in the provided transcript; additional materials and a procurement vote will be required before final contract execution.
