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Seaside council authorizes Nature's Helper contract for city landscaping, adds optional community‑center work
Summary
After an RFP evaluation weighing experience, technical approach, references and price, council authorized a contract with Nature's Helper for city facility landscape maintenance and approved an optional add for community‑center grounds; total not‑to‑exceed amount set at approximately $417,000 for the term.
The Seaside City Council authorized the city manager to execute a landscape maintenance contract with Nature's Helper, Inc. for city facilities and approved an optional scope to add the Community Center to the list of maintained properties.
Staff said the RFP was evaluated on experience (25%), technical approach (20%), references (10%), project management/staffing (10%) and price (35%). Two firms responded; Nature's Helper was selected based on demonstrated municipal and coastal landscape experience and stronger references. Northwest Reforestation offered a lower price but was disqualified for not meeting the RFP minimum of three years' municipal/commercial experience.
Staff presented a four‑and‑a‑half year contractual budget that is prorated in the first year to align the contract term with calendar years; the base contract totals about $396,000. Adding maintenance of the community center (an optional scope requested by the Community Center Commission) would raise the not‑to‑exceed amount by about $20,000 across the term, producing a recommended authorization of approximately $417,000. The contract includes per‑site itemized pricing so the city can add or remove properties during the contract term with negotiated price adjustments.
Council voted to authorize the city manager to execute the contract in an amount not to exceed $417,000; staff noted the scope and pricing details will be included in the final contract documents, and that the city will reconcile scope changes if ODOT or other capital projects remove or restore landscaped areas in future years.
What happens next: the city manager will finalize the agreement with Nature's Helper and return fully executed contract documents to the council record; operations will be scheduled with the vendor and staff will monitor performance against the contract's maintenance standards.
