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Trustees approve after-school contracts after staff corrects spreadsheet figures and cites enrollment surge
Summary
The board approved contractual agreements for after-school providers after staff identified incorrect spreadsheet figures, clarified two corrected contract maximums, and described an enrollment surge to about 900 students and increased ASES funding to offset costs.
The Banning Unified School District Board of Trustees on June 24 approved contractual agreements for after-school and related services after district staff corrected inconsistent spreadsheet figures and described program roles and recent enrollment increases.
District staff said that amounts shown on the posted spreadsheet were incorrect and pointed trustees to the linked contract documents. "That amount should be $595,185," the staff member said referring to the Boys and Girls Club contract, "and the second item ... should be $1,127,700," referring to Right at School. After clarifying those figures, trustees approved the contractual agreements by unanimous voice vote.
Staff explained that contract amounts represent maximums rather than guaranteed payouts because the district committed not to turn away students and needed capacity to accommodate enrollment fluctuations. Staff reported a surge in after-school enrollment this year "closer to 900 kids that actually enrolled," with average daily attendance (ADA) varying by site; Central was cited as having about 200 enrolled and roughly 140 students showing up on a typical day.
Officials said expanded-learning dollars (ELOP) and an increase in the state ASES grant for elementary schools will help offset program costs tied to higher participation. Staff described the roles of three providers: Boys and Girls Club (ongoing service at Cabazon and Central), Right at School (support at several sites), and Think Together (expanded from high school to middle school for college- and career-readiness programming). Think Together's high-school contract targets 60 daily attendees (requiring larger enrollment to reach that ADA) and about 80 daily attendees at the middle school, with add-ons such as sports leagues and field trips.
What happens next: Staff said it will continue to monitor attendance and ADA, apply the appropriate grant funding, and report back as needed. Trustees approved item 9.5 after the clarifications and voted 4-0 to ratify the agreements.
