Get Full Government Meeting Transcripts, Videos, & Alerts Forever!
Get email alerts on the Contracts topic
No spam. Unsubscribe anytime.
Selectmen authorize one-year extension of town generator maintenance contract at 5% increase
Summary
The board approved a one‑year extension to the town’s generator maintenance contract with A&J Generator & Equipment, agreeing to a 5% price increase for the final year (total $41,685). Purchasing staff recommended the extension because the vendor has been the sole bidder and performed satisfactorily.
The Board of Selectmen voted May 5 to authorize a one‑year extension to the town’s three‑year generator maintenance contract with A&J Generator & Equipment at a 5% rate increase for the contract’s third year, bringing the annual cost to $41,685.
Purchasing staff explained the original bid produced a single responsive bidder and that A&J had performed well for the town and participating entities (utilities, emergency management, schools and fire). The contractor requested a 5% increase for the final year to reflect rising operating costs; staff and finance recommended accepting the modest deviation rather than risking loss of continuity.
Selectmen noted there is no escalation clause in the original award and that the third year is the final extension before the town rebids the service. Staff confirmed the contract will return to competitive bid next year. The board approved the extension after discussion and acknowledgment of the vendor’s performance record.
Next steps: Purchasing will execute the year‑three extension and prepare the contract for rebid in the next procurement cycle.
