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Selectmen approve multi-vendor cooperative contracts for paving, milling and guardrails; Quaker Hill prioritized this summer
Summary
The board authorized cooperative purchasing agreements for guardrails, milling, paving, striping and catch-basin cleaning for FY2026–2027 using state and CRCOG contracts. Director Gary Schneider said District 3 (Quaker Hill) will be prioritized, with asphalt escalation clauses monitored and funding already allocated through FY2027.
The Waterford Board of Selectmen voted May 5 to authorize cooperative purchasing agreements for guardrails, milling, paving, line striping and catch-basin cleaning for fiscal years 2026–2027, using state and Regional Council of Governments (CRCOG) contracts to secure pre-bid prices and specifications.
Public Works Director Gary Schneider said the town would “piggyback” on larger state and regional bids that include price-per-ton schedules and escalation clauses tied to asphalt oil prices. He told the board the contracts include asphalt-escalation provisions that can adjust monthly and that staff will monitor price changes closely. “There’s an asphalt escalation clause,” Schneider said, adding that the current season had not required a price adjustment yet.
Schneider outlined the deployment sequence: crews will begin in District 3 (Quaker Hill) and then move through other districts with an eye to minimizing disruption during peak seasonal activity in Mago Point. He also said funding for the work is already appropriated for FY2026 and that some phases carry funding through FY2027. The town expects to use coordinated contractor schedules and the cooperative contracts to secure both price stability and contractor availability.
Selectmen asked about scheduling, escalation mechanics and the risk of price changes. Schneider explained that the state bid prices are locked for the current contract period and that a year‑two plan will be recommended as a rolling three‑year pavement plan. Contractors named in the backup (for example, Tilcon identified as the town’s paver) were described as large regional providers with capacity to schedule multi‑million‑dollar projects.
The board approved the motion to accept the cooperative purchasing approach and move forward with the multi‑vendor contracts.
Next steps: Public Works will begin district-level scheduling and notify affected neighborhoods; staff will circulate a more detailed phasing schedule publicly and report back on any asphalt-escalation adjustments.
